Registration Office

Hamilton Campus

Contact Information

Address

Registration Office
Gordon-Conwell Theological Seminary
130 Essex Street
Hamilton, MA 01982

Phone

978-646-4021

Fax

978-646-4566

Email

Office: [email protected]

Office Hours

Monday – Friday 8:30 a.m. – 4:00 p.m.
(closed for lunch, 12:00 p.m. – 1:00 p.m.)
(closed for chapel, Wednesdays, 11:00 a.m – 12:00 p.m.)
Summer Hours:
Monday – Thursday 8:30 a.m. – 4:00 p.m.
(closed for lunch, 12:00 p.m. – 1:00 p.m.)
Friday: 8:30 a.m. – 1:30 p.m.

Registration Office – Boston

Welcome to the Gordon-Conwell Boston Campus Registration Office website. Please use the drop down menu below to help answer your questions. All forms should be submitted to the Registration Office at [email protected].

If you don’t find the answers you need below, there is a form to submit your questions directly to the Registration Office. We will respond as soon as possible.

Boston Student Handbook

Please see our 2018-2019 Boston Student Handbook (PDF) to learn about the campus, review academic policies, and find answers to questions you may have about studying with our community.

General Registration & Advising Information


Course Registration

At the beginning of each semester students are required to register for courses online through their CAMS student portal or by filing out a registration form and submitting it to the Registration Office.

Please click here for the January 2019 and Spring 2019 registration form.

Semlink+ Registration:

Students have the option of taking a portion of their classes online through our Semlink+ program. You may register through the CAMS student portal. The classes are identified by course type “i”.

Please visit the Semlink+ website for more information.

Academic Advising

Academic Advising is available to students every semester. You can request an appointment by emailing or calling your adviser to set up a time to meet in person or over the phone. Please locate your adviser based on your degree program:

Master of Divinity – Professor Quonekuia Day, [email protected]
Master of Counseling – Dr. Jacqueline Dyer, [email protected]
Master of Arts in Urban Ministry Leadership – Dr. Virginia Ward, [email protected]
Graduate Certificate Program – Professor Quonekuia Day, [email protected]
Diploma in Urban Church Ministry (English) – Professor Cherry Gorton, [email protected]
Diploma Program (Spanish) – Rev. Lucrecia Rodriguez-Lynch, [email protected]
Diploma Program (Portuguese) – Marcela Bernardeli, [email protected]

To reach your adviser by phone please call the Front Desk, 617-427-7293, during office hours.

Changing Degree Programs

Current Boston Campus students who wish to change their current program should complete an abbreviated application and submit the following to the Admissions Office:

  1. Degree transfer application
  2. One recommendation letter from a GCTS faculty member
  3. Personal statement (300-500 words) indicating why a change in degree is desired
  4. Students must be in good academic standing before submitting a transfer degree application. A GPA of 2.5 is required.

Students who wish to apply for a Master of Arts in Counseling (MACO) degree will need to fulfill the following requirements:

  1. Submit a statement in answer to the following: “Why MACO? Why now?” (300-500 words).
    Please note: students must have a vocational goal requiring the specialization available in the Master of Arts in Counseling program.
  2. Must meet the general admission requirement of the seminary
  3. Must have previously completed an undergraduate or prior graduate degree program
  4. It is recommended that the application have at least 20 semester hours in psychology and/or related disciplines. Life experience will be evaluated on an individual basis and considered as modification of the academic background requirements stated above.
  5. Must have an undergraduate cumulative GPA of 3.0

All completed applications must be submitted to the Admissions Office.

Adding/Dropping/Withdrawing from Courses

Students may add or drop a course within the Add/Drop deadline noted in the Academic Calendar. There is one Add/Drop deadline for all classes, regardless of start date. If you do not drop the class by this date you will not receive 100% refund.

There will be a $50 processing fee charged to your account for classes added/dropped after the deadline, and refunds for dropped classes will be prorated in accordance with the calendar. All courses that are not officially dropped by using an Add/Drop form will be considered attended in full and will not be granted a refund.

Students can withdraw from a course through the last day of the semester and a ‘W’ will appear on your transcript. The amount of tuition refunded will be prorated in accordance with the calendar.

Please find the current calendar here to check deadlines and refund schedules.

Please click here to find the Add/Drop/Withdraw form.

Specific Registration Office Requests/Forms


Pass/Fail Requests

If you would like to take a class pass/fail please fill out the form below before the registration deadline. MDiv students can take up to 4 classes pass/fail and MAUML students can take up to 2 classes pass/fail.

Please click here for the Pass/Fail Request form.

Extension Requests

Students may petition for a coursework extension (including Semlink) through the Registrar’s Office. Whenever an extension is granted to a student withdrawal from the course is not possible—the student will fail the course if the work is not completed by the agreed extended date.

Please click here to find the Extension Request form.

An Extension Petition Processing Fee of $20 per course will be applied to the student’s account upon submission of an Extension Petition to the Registration Office.

General Petition

Students may use the General Petition form to address any other request concerning their programs.

Please click here to find the General Petition.

NT/OT Competency Exam and Biblical Languages Proficiency Exams

The NT/OT competency exams as well as Greek and Hebrew proficiency exams are administered at the beginning of the Spring and Fall Semesters as specified on the Academic Calendar. You must register before the date provided on the Academic Calendar.

Please find the current calendar here to check deadlines.

Please click here to download a PDF version of the Competency Exam form, or click here to electronically reserve your spot.

Boston Theological Interreligious Consortium (BTI Consortium) Registration

Students may petition for BTI Consortium courses during Fall, Spring, and January sessions. BTI Consortium registration follow the same registration policies for regular GCTS courses. The BTI Consortium Registration forms can be filled out online through the BTI Consortium website. Click here for more information.

Courtesy and Official Audit

Active students and GCTS alumnae/alumni may register as courtesy auditors in any given semester based on space availability. This will not appear on any transcripts and it is limited to one courtesy audit a semester.

Please click here to find the Courtesy Audit form.

To register for an Official Audit please use the regular registration form and mark ‘AU’ in the column provided. You will be charged $150 and ‘AU’ will appear on your transcript.

Please note that all registration ends by the add/drop deadline in the Academic Calendar. Please find the current calendar here to check deadlines.

Transfer Credit Evaluation Form

Students who have completed Master’s level courses at an accredited seminary can petition to transfer credits in to count towards a GCTS Master’s degree.

Please click here for the Transfer Credit Evaluation form.

Graduating Students

In order to ensure that you have completed the necessary requirements to graduate please fill out the Graduation Application. The Registration Office will be in touch with you upon receiving the form.

Leave of Absence/Withdrawal Form

If you are officially withdrawing from the seminary, or you need to take a leave of absence for a specific period of time, please complete the form and submit it to the Registration Office at [email protected].  To return after a leave of absence simply submit a request in writing to be reinstated.  Please follow the policies and instructions as written on the form.

Please click here for the Leave of Absence/Withdrawal form.

Frequently Asked Questions

What is the criteria for academic probation?

Students whose cumulative grade point average falls below 2.0 (the required GPA to graduate) will be automatically placed on academic probation. Students will receive a letter in the mail if this occurs and will be prohibited from taking more than 6 credits a semester until the GPA is above 2.0. If a student’s GPA remains below a 2.0 for two consecutive semesters they will be asked to withdraw for a period of one year.

Please read the full policy in the Boston Student Handbook.

Why am I locked out of my email/CAMS/Canvas?

Mostly likely because you need to reset your password. In order to reset your password please follow these instructions.

Please take a look at this Technology Services presentation for help accessing your GCTS email, CAMS and Canvas.

There are several other reasons why you may have trouble accessing your account. Please see the Technology Services website and FAQs if you are having further troubles.

Do you need help forwarding your GCTS email to your personal email? Click here for instructions.

When do I get a student ID card? Can I get mine replaced?

Student ID cards are issued to every new student at the beginning of their first semester. If you did not receive an ID card or need a replacement card printed please fill out the form below. Replacement cards are $5.00 each.

When is my tuition due?

Tuition payments are noted in the Academic Calendar. If the payment is not made by the first deadline you will be automatically placed on a payment plan for the remainder of the semester with a $50 fee.

Please find the current calendar here to check deadlines.

Please click here for more information on how to make payments.

How can I see my grades?

Grades can be accessed through the CAMS student portal after filling out course evaluations online. Grades are not mailed to students’ home addresses or available by telephone.

How can I request a copy of my transcript?

Official Transcripts can be obtained through the CAMS student portal under “Order My Transcript.” Your student account must be paid in full prior to placing a request for an official or unofficial transcript.

Please click here for more information.

Still need questions answered?

Fill out the form below, and we will respond to you as soon as possible.

Contact Boston Registration

Contact Information & Office Hours

Gordon-Conwell Theological Seminary – Boston Campus

Registration Office
90 Warren Street
Roxbury, MA 02119
Tel: (617) 427-7293 Fax: (617) 541-3432
Email: [email protected]

Fall & Spring Semester Office Hours:

Monday – Friday: 10:00 a.m. – 6:00 p.m.

Summer Office Hours:

Monday – Thursday: 10:00 a.m. – 6:00 p.m.
Friday: 10:00 a.m. – 2:30 p.m.

 Policies and Procedures – Boston

 

Registration Policies and Procedures

Registration Office
CUME’s registration office is available during scheduled operation hours and may be contacted at (617) 427-7293, ext. 1634 or through email at [email protected].

Student Concerns Regarding Accrediting Standards
Students who have concerns regarding the school’s compliance with accrediting standards should submit a written record of their concerns to the Vice President for Academic Affairs.  Without written details, no action will be taken.  The Vice President for Academic Affairs will then take appropriate action to respond to the issue.  A written response addressing the concern and any actions that have or may be taken will be issued to the student.  Gordon-Conwell will maintain a record of such formal student concerns for review by the Board of Trustees.

Registering for a Course
At the beginning of each session, admitted and/or provisional student seeking enrollment in a particular class are required to fill out and sign a registration form listing their course selection for that particular session, and return it to the Registration Office. Students who do not follow this standard are understood to be courtesy auditors in the class and will not receive credit for the course. MACO Only Courses are designed for MACO students only; these courses may not be petitioned by students in any other degree programs.

Automatic Non-Registration for Past-Due Accounts (Academic Holds)
Students whose accounts are not paid in full from a past semester are automatically disqualified for registration in the next semester. Submitted registration forms will be returned to students.

Semlink Registration
Students may register for Semlink courses during the Spring, Fall, and first session of summer terms, following the same registration policies for regular courses. A Semlink Registration Form must be submitted together with the current session Registration Form, and all Semlink courses must also be written down on the regular registration form. International (F-1) students are only allowed to take one (1) Semlink course per semester. Semlink Exams are proctored at the Jackson Library on Saturdays from 10:00 a.m. to 2:00 p.m.; and from 2:00 p.m. to 5:00 p.m.. Students should contact the Semlink office and have their exams forwarded to [email protected].

Adding and Dropping Courses
Students may add or drop a course in any session within the Add/Drop deadlines noted in the Academic Calendar for that session. Courses that are not added or dropped within this specific date may be assessed a penalty fee. Also, all courses that are not officially dropped by using an Add/Drop form will be considered attended in full and will not be granted a refund.

Pass/Fail Requests
Students may petition the Registrar’s office for a Pass/Fail at the time of registration or within the time frame indicated on the Pass/Fail form. Whenever a Pass/Fail is granted to a student, it will not be reversed for any reason.

Extension Requests
Students may petition for a coursework extension (including Semlink) through the Registrar’s Office. A formal petition form is available in the Registration Office or online. Whenever an extension is granted to a student, withdrawal from the course is not possible—the student will fail the course if the work is not completed by the agreed date.

General Petition
Students may use the General Petition form to address any other specific request concerning their programs at GCTS—CUME. The General Petition form is available at the Registration Office or online.

Directed Study
Students may petition to do Directed Study courses if they have a requirement for graduation that cannot be fulfilled by attending the scheduled on campus courses, or through the online courses available in that semester. Please fill out a form and return it to the Registration Office for approval.

Courtesy and Official Audit
Active students and GCTS alumnae/alumni may register as courtesy auditors in any given semester based on space availability. A special Courtesy Audit form is available at the Registration Office. Whenever the official session registration form is used—students will be processed as Official Auditors and will be charged accordingly. Please note that the auditing fee is non-refundable.

NT/OT Competency Exam and Biblical Languages Proficiency Exams
The NT/OT competency exams as well as Greek and Hebrew proficiency exams are administered at the beginning of the Spring and Fall Semesters as specified on the Academic Calendar. Sign up forms are available online and at the CUME Registration Office.

Boston Theological Institute (BTI) Registration
Students may petition for BTI courses during Fall, Spring, and January sessions. BTI registration forms are available at the Registration office and follow the same registration policies for regular GCTS courses.

Transcript Requests:
Two forms of GCTS transcripts are available to all Students—Official and Advisor’s Transcripts. Your student account must be paid in full prior to placing a request for any transcript. Official Transcripts can be obtained only by submitting a Transcript Request Form to the Hamilton Campus Registration Office. Please fax all Official Transcript Requests to (978) 646- 4566.

Course Grades
Grades can be accessed through the CAMS student portal. Students may access CAMS using their assigned usernames and Student ID numbers. Keep in mind you must submit a course evaluation before accessing your grade.

Record Retention
Comprehensive student records are maintained for all current students.  Upon graduation, formal withdrawal, or a cessation of enrollment, students’ physical records may be purged of non-essential items and the remaining files will be held in archive for five years.  At that time, most physical records are normally destroyed.  Essential electronic records (e.g., transcripts) are held indefinitely.

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Student Services – Policies and Procedures

Admissions Office
CUME’s admission office may be contacted during the admission process with all questions regarding admission status. Phone: (617) 427-7293 ext. 1633; Fax: (617) 541-3432; Email: [email protected].

Health Insurance
Students who are registered for 6 credits or more will be automatically charged health insurance premium. Insured students may waive the charges at www.universityhealthplans.com. For questions, call (800) 437-6448.

The Bruce Jackson Memorial Library at CUME
For library services, please contact the Director of Library Services, Mark Thomas. Phone: (617) 427-7293; ext. 1653; Email: [email protected].

Graded Papers from Professors
Students’ graded work returned from professors is available at the Jackson Library during regular operation hours.

Change of Name, Address, or Personal Information
Students may use a Change of Information form at the CUME Registration Office to petition these changes.

Webmail & CAMS:
All admitted and registered students at GCTS—CUME are assigned a GCTS—CUME email account, and a CAMS Student portal account to access academic records and personal information. To obtain your Username and Password, please contact [email protected].

Pierce Center for Disciple Building / Soul Care Groups
All students are welcome to participate in a bi-weekly soul care group hosted by pierce fellows. The Pierce fellowship longs to see Gordon-Conwell students living joyfully as a community of Christ-centered, Holy Spirit-empowered disciple-builders, prioritizing life-long intimacy with Jesus Christ. For more information contact Dr. Tom Griffith at [email protected] or by phone at (617) 427-7293, ext. 1649.

Personal Grievances
Personal grievances regarding academic issues or matters arising from CUME should be directed to the attention of Dr. Seong Hyun Park, Dean of the Boston Campus. Formal complaints can be submitted by petition to his office at the CUME campus. Dr. Park can also be contacted by email at [email protected].

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Charlotte Campus

Contact Information

Address

Registration Office
Gordon-Conwell Theological Seminary
14542 Choate Circle
Charlotte, NC 28273

Phone

704-527-9909 (ext. 5827)

Fax

704-940-5858

Email

Office: [email protected]

Trish King: [email protected]

Anna Gruntz: [email protected]

Chrissy Winson: [email protected]

Office Hours

Monday – Friday 10:00 a.m. – 4:00 p.m.
(Fridays during the semester: 10:00 a.m. – 6:15 p.m.)


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